Tournament Invitation Templates

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Tournament Invitation Templates

Postby cchiego » Mon Jul 04, 2016 3:01 pm

I just made a post on GPQB about the best way to invite teams to quizbowl tournaments. In drawing up the post, I provided some sample templates that I've used in the past to send to new-to-quizbowl schools and schools that have a team of some kind that's not quite pyramidal quizbowl.

You can find the templates and more details in the post itself, but I figured I'd also post them here since they might be useful to a wide audience. Any comments/feedback appreciated, of course:

Invitation to a school without a quizbowl team:

Dear ___[Contact Person; use “Dr.” or “Principal” as needed]____,

The __[Your Team’s Name]______ Quizbowl Team would like to invite ___[Invitee]__ to compete at our ___[Tournament Name]_____, a quizbowl tournament to be held at __[location]__ on _[date]__.

Quizbowl is a team-based academic knowledge competition that’s a bit like a team version of Jeopardy! with more academically rigorous questions. The topics asked about encompass the whole of the high school curriculum from literature, history, and science to the fine arts, the social sciences, and mythology. To get an idea of what quizbowl questions are like, see a brief explanation here and some sample packets of questions here.

The tournament should last from approximately ______ to _______ with a break for lunch; more logistical details will be sent closer to the tournament for teams who register. A list of teams registered and other logistical details will be updated ______[link to your tournament on the HSQB forums]______.

Let us know if you think ____[Invited School’s]____ students might be interested in competing. We enjoy seeing new schools experience quizbowl for the first time and we’d be happy to work with a faculty sponsor and/or interested students to help get a quizbowl team started.

Sincerely,
-_____[Your Name]______
Tournament Director, ___[Your Tournament]____


Invitation to a school with a team, but not a regular quizbowl attendee:

Dear ___[Contact Name]___,


The ____[Your School’s Club]____ Quizbowl Team would like to invite ___[Invited School]____’s ____[Name of the Local Format or TV Show]____ team to compete at our ____[Tournament Name]_____, a quizbowl tournament to be held at __[location]___ on ___[date]___.

Quizbowl is similar to _____[Name of the Format or TV Show]___ in testing academic knowledge and using a buzzer-based format, so our tournament would likely be useful preparation for _____[Name of the Local Format or TV Show]____. You can read more about the style of questions that we will be using at our tournament here. Our tournament will also be a qualifier for ___[insert national championship(s) as needed here; usually every tournament can be a PACE qualifier, but only tournaments on NAQT questions can be direct NAQT qualifiers]______.

The tournament will begin at approximately __[start time]_ and last until about ___[expected end time]___ with a lunch break. All teams will be guaranteed at least __[total number of]___ games, including ___[games in the rebracketed playoffs]___ against opponents of similar ability. For additional logistical details, please see our post ____[link to HSQB forum post]_____.

Let us know if we can answer any questions about our tournament or the world of quizbowl in general. We’d love to see ___[Invited School]____ at our tournament in ____[month]____!

Sincerely,
-_____[Your Name]______
Tournament Director, ___[Your Tournament]____
Chris C.
UGA '09, UCSD '12, UPenn '(?)
Greater Pennsylvania QuizBowl
http://gpqb.wordpress.com
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