Public archival of private forums

[theMoMA]

Hi everyone,

As you know, one of the services that the forums provide is facilitating tournament discussion through private forums. This allows people who played a set to talk about it without leaking question content to anyone who might play at a future mirror.

We have a procedure for requesting the creation of private forums, and that also (ideally) involves the requester sending a follow-up email requesting that we archive the discussion once the set is clear so the posts can be publicly available (and appear in forum search results) for people who did not join the discussion usergroup.

This post will separately document the (very simple) procedure for requesting private forum archival.

If a set you worked on is now clear, you are welcome to email us any time at [email protected] (please include the phrase "private forum" somewhere in the subject for filtering/forwarding purposes), and we will publicly archive your discussion forum. Because the archival of private forums involves question security, we must verify that you have the authority to make the request. Please send this from the same email you used to request the private forum, ideally in response to the initial email. In the unlikely event that someone else is forced to request archival, it should be someone with the authority to do so, and we will ask for additional verification.

Private forums are based on usergroups. As a default, we'll delete the relevant private usergroups in due course, although possibly in batches and not exactly when we archive the forum. If you wish your private usergroup to remain active, please let us know in your request and explain why.

For sets at least two years old, we'll archive the discussion forums ourselves after a reasonable interval.

In general, please do not request the archival of a private forum if you did not request the initial creation of that forum.